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Administrative Assistant - REQID0001954

Li and Workman Labs


Job ID: REQID0001954

The Stowers Institute for Medical Research has an opening for an individual to fill an Administrative Assistant role supporting multiple scientific research laboratories.

Responsibilities Include:

  • A variety of administrative duties associated with the activities of a busy research laboratory environment
  • Ordering and purchasing for the lab
  • Submitting expense reports, receipts, reimbursements and billing
  • Arranging domestic and international travel, conference registrations, speaking engagements, etc.
  • Assisting with conference and meeting organization
  • Maintaining the calendar and scheduling meetings as requested
  • Organizing/scheduling lab meetings, journal clubs, individual meetings (in-person and virtual) for lab members
  • Serving as a liaison for the lab members
  • Coordinating the Principal Investigator and lab member collaborative meetings on different projects
  • Organizing visitor meetings and seminars for invited speakers
  • Assistance with composing and editing of correspondence, including letters of recommendation and other essential documents as requested
  • Assisting in research grant preparation for submission to granting agencies
  • Maintaining files and records for efficient operations
  • Handling shipping through FedEx and USPS and distribution of mail to lab members
  • Serves as a backup administrative assistant to other Investigators as needed
  • Other administrative duties as assigned

The successful candidate will be a self-starter willing to commit the required effort to accomplish objectives and identify opportunities and will possess a positive “can-do” attitude. Candidates should demonstrate outstanding communication skills and the ability to multi-task in a team-oriented and multi-cultural environment. Meticulous attention to detail and accuracy in work product will be vital. A successful candidate will be a team player who demonstrates and fosters a partnering attitude, including flexibility and patience.

Minimum Requirements:

  • A bachelor’s degree in a relevant field (including but not limited to business, communications, English, or Biology) or equivalent relevant experience
  • At least three years of experience providing administrative support in a demanding office environment with progressive responsibilities
  • Advanced experience using various office software applications such as MS Outlook, Word, Excel, Powerpoint, Teams, Zoom, etc.
  • Demonstrated excellence in English writing and editing
  • Ability to work on-site with some flexibility

To Apply

Submit the requested documents to or to Administration Department, Stowers Institute for Medical Research, 1000 E 50th Street, Kansas City, MO 64110.

Requested Documents

  • Current Resume
  • Cover Letter
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